Your students are the core of your martial arts business but sometimes, martial arts schools may not see the importance of attendance tracking, especially with a small student base. When a school starts to grow in size, keeping track of attendance off the top of your head can become too cumbersome, to say the least. Even if you have a good memory, it is difficult to see patterns in your students’ attendance or be able to figure out who might be about to cancel their memberships.

Why Automate Attendance Tracking?

Automation’s primary function is to take away labor-intensive tasks from your staff that can be done by computers. By automating attendance, not only do you save time from your instructors and your students, but it also allows you to provide a higher level of customer service, as you’ll see below. With most people now owning smartphones, self-check-in is also a breeze; its novelty can even position your martial arts school as being ahead of the curve.

Tracking System Monitors for Potential Dropouts 

It’s much easier to keep a customer than to find a new one. Healthy, consistent, long-term growth is near impossible without high retention rates. Martial arts attendance software can help you boost retention rates, by preventing cancellations before it’s too late.

Xplor Recreation's intelligent ABC rating attendance-tracking system proactively monitors cancellation indicators, in order to help you do just that. The software automatically segments your students into group A (regular), B (semi-regular), C (non-regular), or non-active, based on their attendance record. There are plenty of things you can do to re-motivate these students, as long as you catch it before it’s too late.

WHITE PAPER: How To Use Attendance Tracking Software To Boost Retention Rates

Check-in Alerts To Keep You Informed

One of the best features of martial arts attendance software is the check-in alert system. Whenever a student checks in, you’ll see important information pop up, such as impending renewals, overdue payments or an upcoming birthday.

Any important messages about their membership or financial information — expired credit cards, for example — will appear. The best part is that you can customize your own alerts, to make sure you’re always on top of it. This will help your staff members provide the highest level of customer service they can, without constantly digging through backlogs of data.

Ability to Message Absent Students from the Mat

With the help of a smartphone or tablet, instructors can not only take student attendance easily, but also check medical history or renew a membership - all without stepping off the mat. The best part? You are also able to send a quick message to absent students. All of these tasks can be done in just two clicks. 

How Xplor Recreation Originated

Xplor Recreation (originally Championsway) was created by world champion martial artist Farid Dordar, after seeing room for improvement in the operations of his martial arts school. His martial arts school reached over 700 active students and, along the way, he realized that effective martial arts management software could free up a lot of labor dollars and inefficiencies he saw in the day-to-day operations.

Specifically, with martial arts attendance software, he saw a lot of wasted time taking manual attendance. By designing his own management software that included martial arts attendance functionality, he was able to speed up attendance taking and more.

Want to experience the power of Xplor Recreation in your school? Book a free demo of our martial arts software that has powered over 5,000 martial arts schools!