Accounting reports are essential to managing an organization's finances and ensuring compliance, while also providing an opportunity to streamline business operations. Especially when those reports are clear, customizable and easy to use.
With our all-in-one recreation management software's reporting module, you can create, tailor, run, and export your reports in real time. They’re simple to use and offer your team invaluable data that can help you make more meaningful financial decisions that support both your staff and your community.
In this article, we’ll share details about seven of our popular accounting reports that Xplor Recreation customers use all the time.
Skip ahead to the sections that interest you most:
📊 7 Accounting Reports Our Customers Use All the Time
1️⃣ Accounts Receivable (A/R) Aging Report
2️⃣ Detailed Deferred Revenue Report
3️⃣ General Ledger (GL) Report
4️⃣ Facility Booking General Ledger (GL) Audit Report
5️⃣ General Ledger (GL) Report (Cash Based)
7️⃣ Monthly Revenue Forecast Report
🚀 Xplor Recreation's Reporting Resources
7 Accounting Reports Our Customers Use All the Time
While many accounting reports are imperative for regulatory compliance, the data provided in these reports can also help agencies make more informed decisions. In this section, we cover seven of Xplor Recreation’s reports that our customers use to help them critically analyze their operations and make more data-driven decisions.
1. Accounts Receivable (A/R) Aging Report
The A/R Aging Summary Report displays a list of customers or accounts with unpaid, past-due invoices and unused credit memos by date range. It also includes current amounts that will become due soon.
Xplor Recreation customers can use this report to view, print, and export a summary of overdue accounts receivable balances. It’s an effective tool to help agencies manage cash flow and identify delinquent accounts.
Why A/R Aging Reports Are Popular:
💸 Cash Flow Management: These reports help agencies identify overdue accounts to prioritize collections and maintain healthy cash flow.
🙅 Risk Mitigation: A/R Aging Reports can help teams detect high-risk accounts early to address potential bad debts and minimize financial losses.
2. Detailed Deferred Revenue Report
The Detailed Deferred Revenue Report displays revenue that organizations have received for goods or services that they haven't provided yet. This financial view helps provide agencies with an accurate snapshot of their finances.
Many of our customers use the Detailed Deferred Revenue Report alongside our related transaction details page. This view includes associated Invoices, Purchased Items and Journal Entries related to a transaction.
Why Deferred Revenue Reports Are Popular:
🧾 Financial Accuracy: Deferred Revenue Reports provide agencies with an accurate way to track their revenue, helping to minimize errors and ensure reliability in financial statements.
📊 Revenue Forecasting: Data from this report helps offer insights into future revenue streams, which can support teams in more effective budgeting and strategic planning.
🏦 Improved Compliance: Running these reports helps ensure adherence to accounting standards, thereby reducing regulatory risks.
3. General Ledger (GL) Report
General Ledger Reports help agencies keep track of all of their financial transactions in one place. It’s a summarized overview of five key accounts, including assets, liabilities, revenue, expenses, and equity.
Using Xplor Recreation’s reporting module, our customers are able to access both summary and detailed GL views, with the option to filter and group their reports as needed.
Why GL Reports Are Popular:
📋 Financial Oversight: These reports offer a detailed view of all transactions, supporting agencies in more accurate financial management, forecasting, budgeting and decision-making.
🚦 Audit Readiness: GL Reports also provide agencies with a clear and organized record of financial activities, simplifying the process if they were to be audited and ensuring compliance.
4. Facility Booking General Ledger (GL) Audit Report
The Facility Booking GL Audit Report helps agencies reconcile the revenue for facility contracts, which helps organizations with fiscal year-end audits and budgeting for the future.
Our customers use this report to display facility contracts that have bookings occurring within a selected date range. This includes total booking fees and revenue for both the whole contract and the respective date range.
Why Facility Booking GL Audit Reports Are Popular:
📒 Accurate Reconciliation: Facility Booking GL Audit Reports help identify discrepancies between booking records and financial entries, ensuring alignment and accuracy.
🔎 Enhanced Transparency: These reports also help improve clarity and accountability in tracking facility revenue while supporting agencies in their future financial planning.
5. General Ledger (GL) Report (Cash Based)
The General Ledger Report (Cash Based) calculates and displays the GL balance following the cash-based accounting logic. It will display the revenue balance based on when payments are received instead of when they are due.
For Xplor Recreation customers using this report, all deferral options in Accounting Settings must be set to "None" in order for it to display the correct information.
Why GL Reports (Cash Based) Are Popular:
📉 Clearer Financial Insights: These reports provide a more accurate view of cash inflows and outflows, ensuring a better understanding of an organization's finances.
📑 Budget Management: General Ledger Reports (Cash Based) help align an agency's spending with its available cash, supporting more effective budgeting and planning.
6. Income and Loss Report
This report provides a comparison of your income and expenses over a specific period of time. Using your General Ledger account information, the Income and Loss Report gives your team access to a detailed view of your agency’s profitability.
Within Xplor Recreation's reporting module, our customers are able to apply various filters to this report to analyze specific information regarding their income and losses.
Why Income and Loss Reports Are Popular:
📈 Performance Evaluation: Income and Loss Reports provide a clear snapshot of profitability, helping assess the financial health of an organization and uncovering areas of improvement.
✅ Actionable Insights: These reports offer data about an agency's revenue and expenses, which can help teams make more strategic decisions regarding their finances and operations.
7. Monthly Revenue Forecast Report
The Monthly Revenue Forecast Report provides an overall view of an agency’s expected revenue for all of their services, broken down month by month. This report can help forecast future earnings based on historical data, helping you plan and allocate resources effectively.
Xplor Recreation's detailed view of this report enables our customers to uncover where different sources of their revenue are coming from.
Why Monthly Revenue Forecast Reports Are Popular:
📊 Data-Driven Insights: Monthly Revenue Reports leverage historical revenue data, which agencies can use to make informed financial decisions.
🗓️ Proactive Planning: These reports help agencies better predict future income and revenue trends, enabling more accurate budgeting and financial planning.
Xplor Recreation's Reporting Resources
Looking for more info on other accounting reports? If you’re an Xplor Recreation customer, you can find a list of our popular reports on the Community Portal. The list covers system reports for:
🧾 Accounting
💵 Financials
🗓️ Scheduling and Activities
Learn More About Xplor Recreation and Our Reporting Module
Discover how Xplor Recreation’s parks and recreation management software can simplify your staff’s user experience. Schedule a demo today to learn more about our frictionless all-in-one solution.
