Dance schools are pretty competitive these days and there are many ways for studios to increase their competitive edge. Dance school management software can do wonders for a studio, helping streamline many tasks and increase efficiency and efficacy. With so many options out there, you have to make the decision to choose the one that works best for your studio and the needs of your business. To help you make the decision, we’ve broken down some key features you need from your dance school management software, to help you run your dance classes more effectively.

Membership Management

Most dance schools offer different membership options, to attract distinctive types of students. Some students will be able to come multiple times a week, so a full-fledged membership makes sense. Some students, however, don’t have time or interest in coming more than once a week and will attend more sporadically. Effective dance school management software can sell multiple memberships under the same profile, so you can easily customize your memberships just the way you like them. You should be able to base memberships on time, sessions or a combination of both.

Attendance tracking is another key function; intelligent attendance tracking should be able to notify you of possible membership cancellations, without disrupting your classes or annoying your students.          

E-BOOK: 6 Key Features of a Membership Management Solution

Decrease Staff Workload

Dance schools, especially when they’re growing, can have issues with staffing. One way to reduce the need for more staff is to decrease the workload. Things like attendance-taking, billing, follow-up and many administrative tasks can be automated, freeing up your staff to do things that help the quality of classes and develop the business. At the end of the day, your instructors want to be there to dance and teach others. By alleviating their administrative duties, you allow them to get back to doing what they do best.

Online Booking and Scheduling

With people connected through their smartphones more than ever, having an effective online booking and scheduling system is very important for the convenience of your current and prospective students. Members should be able to instantly register and pay for classes, drop-ins and private classes, 24/7, using any device. Built-in RSVP and automated reminders keep you, your members and instructors organized, ensuring your dance school is running like clockwork.

Generate More Revenue

A successful dance school needs to generate revenue wherever it can; boosting your revenue means growing your budget for your business operations. Selling branded clothing and equipment helps build the visibility of your business in your community, while increasing profits. Dance school management software should be able to handle this without much oversight. An intelligent point of sale application should be able to sell merchandise, track inventory, manage purchase history and help you with re-ordering. Plus, mobile-friendly online stores that are fast and secure are essential, nowadays.

Always Know What’s Going On, and Quickly

One of the toughest parts of running a dance school – or any business, for that matter – is the sheer amount of moving parts you need to be aware of. A smart dashboard feature gives you instant access to dynamic, up-to-date data from one central view. Tracking things such as an active student count, projected annual dance school growth, financial performance, expiring memberships, and billing issues can help you stay on top of everything you need to know. Another important feature is the ability to track goals and growth; something you should be able to access on your phone, via email or on your desktop.

Want to start running your dance classes more efficiently? See how Xplor Recreation’s dance studio software can help you grow your school effectively.